Mentorship programme management
Cohorta tracks every pair from enrolment to the final session. Pairs going quiet are flagged while you can still help, and the evidence your sponsors and funders ask for builds up as you go.
Who it's for
Cohort-based mentorship run by a small team, often one part-time coordinator, with a funder, board or sponsor expecting results at the end.
Grant-funded cohorts with outcome reporting built into the funding.
Founders paired with advisors, cohort after cohort.
Member mentorship that has to justify its budget every year.
Students paired with graduates on the academic calendar.
The problem
Forms for enrolment, a spreadsheet for pairs, email for everything else. It works, until it doesn't, and usually you find out at the end.
A first meeting that never happened. A pair that stopped in month two. Nobody knows until it's too late to help.
Reminders, check-ins and updating the sheet. Double the cohort and you double the admin.
At renewal, the numbers are pieced together from forms, emails and memory, and nobody quite trusts them.
Cohorta puts the programme on a system, not an inbox.
What changes
From the first application to the final session, every step leaves a record, so the programme runs on the system and not on one person's memory.
Every pair has a health status, worked out from the sessions they log. Pairs that are at risk or overdue are flagged while there's still time to step in.
Applications, pairing and session logging live in one place. Cohorta suggests pairs from your own criteria and shows why each one scored as it did. You approve; it keeps the records.
Enrolment, pairing, engagement and completion figures build up as the cohort runs. At the end, the report is already there: frozen, dated, and ready to send.
How it works
Cohorta follows the shape of a cohort: people join, get paired, meet, and finish. Each step feeds the next, and the record builds itself.
Applicants answer your intake questions. You verify and accept them in one list.
Pairs are scored against your criteria, with the reasons shown. You accept, exclude or pair by hand.
Sessions are logged as they happen. Pairs going quiet are flagged before they drop out.
The report is live throughout and frozen when the cohort closes, ready for your sponsor.
For funders and sponsors
When renewal comes round, you shouldn't have to take the programme's word for it. Cohorta's end-of-cohort report comes straight from the record, not from a spreadsheet rebuilt the week before.
What Cohorta isn't
Cohorta runs cohort-based mentorship programmes. It deliberately leaves the rest to the tools you already use.
Pairs come from your own cohort, never from a public pool.
Pairs meet however they like. Cohorta keeps the record.
No courses or content libraries to maintain.
No HRIS project, no months of implementation.
Pricing
Not per seat, not per participant. Your cost doesn't rise because the cohort did well at recruiting.
Everything a cohort-based programme needs, sized for one programme.
Languages
Every screen and every email ships in English and French, so participants and coordinators each work in their own language.
Know how your programme is going. Prove how it went.
Sachez où en est votre programme. Prouvez ce qu'il a donné.
Book a 30-minute demo. We'll walk through Cohorta set up like your own programme: your intake questions, your pairing criteria, your report.